Details of processing of client personal data
Our privacy policy
YellowNest UK is committed to your privacy. This privacy policy (“Privacy Policy”) is meant to help you understand what personal data we collect about you and how we use that personal data, including how to access and update your information.We respect and value the privacy of everyone who visits this website, www.yellownest.co.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
Contents
- About Us
- What Does This Policy Cover?
- Your RightsWhat Data Do We Collect?
- How Do We Use Your Data?
- How and Where Do We Store Your Data?
- Data SecurityDo We Share Your Data?
- What Happens If Our Business Changes Hands?
- How Can You Control Your Data?
- Your Right to Withhold Information
- How Can You Access Your Data?
- Contact details
- Changes to Our Privacy Policy
About Us
In this policy ‘YellowNest UK', ‘We’, ‘Us’, ‘Our’ means YellowNest UK Limited, company number 12938482, Allia Future Business Centre, Peterborough United FC, London Road, PE2 8ER. Our Site is owned and operated by YellowNest UK.
What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. It relates to personal data which means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”).
Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites, and We advise you to check the privacy policies of any such websites before providing any data to them.
Your Rights
You have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:The right to be informed about Our collection and use of personal data. The right of access to the personal data We hold about you (see Your right to access your data).The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details below).The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in
How Do We Use Your Data?
but if you would like Us to delete it sooner, please contact us using the details below).
The right to restrict (i.e. prevent) the processing of your personal data. The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation). The right to object to Us using your personal data for particular purposes. Rights with respect to automated decision making and profiling.If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in the section below, and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
What Data Do We Collect?
Depending upon your use of Our Site, we may collect some or all of the following personal and non-personal data. Please also see Use of Cookies.
Full name
Full address
Date of Birth
Child/ren names and dates of birth
Bank account details
Gross salary and associated payroll information such as start dates etc
Tax codes
NI Number
PAYE reference number
Client HMRC payments office
Gender
Client member works reference
Job Title
Telephone number(s)
Personal and Work Email addresses
Pension details, contributions and schemes
The categories of Data Subject to whom the Client Personal Data relates
Client employees, current and former, and their dependants or partners where applicable.
Company name
Job title
Contact information such as email addresses and telephone numbers
IP address
Web browser type and version
Operating system
How Do We Use Your Data?
All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. More details on security are provided below. Our use of your personal data will always have a lawful basis. We use legitimate interests as the basis for processing your personal data (e.g. we use the information you have provided to contact you for direct marketing purposes). Please refer to our legitimate interest statement for further details.
Specifically, We may use your data for the following purposes: Emailing blog alerts or newsletters requested by you. Registering for downloads. Replying to enquiries or demo requests from you. Adding you to our leads database. Analysing your use of Our Site and gathering anonymous feedback to enable Us to continually improve Our Site and your user experience. Marketing purposes which may include occasionally contacting you by email and/or telephone with information, news and offers on Our products, services and/or We will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.You may unsubscribe or opt-out of our marketing at any time by selecting opt out on data collection or using the unsubscribe link in our emails. Any opt-out will be construed as opting out of all marketing communications with YellowNest UK.
We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods or its retention will be determined on the following bases: Personal data (excluding email address) submitted via the contact us form / book a demo form is retained as follows: Until there has been no engagement from you for a period of 2 years. Or you become a client where our client data retention policy applies. Your email address will be retained indefinitely and will only be used for marketing purposes if you have not opted out of receiving email. To ensure that we can observe your opt-out request, your email address will be added to a suppression list to ensure that we do not send email communications to you. All other personal data will be deleted.
How and Where Do We Store Your Data?
We only keep your personal data for as long as We need to in order to use it as described above, and/or for as long as We have your permission to keep it. Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). We assume that you accept and agree to this by using Our Site and submitting information to Us.
Where We do store data outside the EEA, We will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR (by ensuring our storage is EU-US Privacy Shield certified).
Data Security
Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
Steps We take to secure and protect your data include:
Your personal data is only accessible to staff who need to access it to do their jobs. Your personal data is uploaded to our data processing software providers using a secure connection. Regular backups are performed
Client Personal Data is processed to the extent necessary to provide the agreed services, benefits and advice to be supplied to the Data Subject. Full details available on request.